GSNETX Troop Update


Use this form to submit any updates to your troop's information.
We collect this information going into each new membership year
but you can always return to this form to provide additional updates throughout the year.

Please note due to a high volume of troop updates,
it may take up to 10 business days before you see the updates reflected in your troop.
If you have a pressing need such as an upcoming recruitment event that would require these updates sooner,
please send an email to troopsupport@gsnetx.org or your Troop Support Coordinator.

Membership Year
If your troop is not listed, select Troop Number Not Found.

Please reconfirm your service unit number.

What information do you need to update about your troop?
Check all that apply.
Troop Leader's Name*
Best way to contact you?*
All Girl Scout troops are required to have at least two non-related eligible volunteers with criminal background checks.

Troop Attributes & Members

Troop Activities*
These are areas that your troop focuses on in Girl Scouts - please select your Top 3.
Grades of Girls*
Please make sure this reflects the grades of current girls as well as girls you'd like to have join your troop - check all that apply.
Languages Spoken*
Check all that apply.
Program Grade Level of Troop*
Please make sure this reflects the grades of current girls as well as girls you'd like to have join your troop. If your troop serves more than one Program Grade Level, please select 7-Multi-Level.
In one or two sentences, describe the troop. For example: "We serve girls in (list all schools)." "The troop is very girl-led". "Parents are expected to lead with their daughters". "The troop spends a lot of time outdoors and plans a big camp-out or trip each year".

Sample Troop Descriptions

Traditional Troop: We are an established Girl Scout troop that meets regularly through the school year. Members are encouraged to choose badges, awards and activities that give girls a broad experience. Girls will build life skills as they gain new friends.

Artistic Troop: We are an artistic troop that loves to be creative! In addition to pursuing our leadership and service activities, the girls tend to pursue more artistic badges and projects. We tend to take break each summer, resuming in the fall.

Outdoorsy Troop: Our troop loves the outdoors. We make sure to go camping at least once during the school year and will do day events if not an overnight. We camp together each summer and have a goal to sell enough cookies for horse camp each year.

Sport Troop: Our troop's girls are very active with school sports and choose Girl Scout activities that supplement those interests. We go to camp each year and the girls favor the health and activity badges. We also love to attend “Girl Scout Nights” with our local sporting teams.

Science-Loving Troop: This troop loves science! The girls love working on the STEM badges and we plan to go to Robotics Camp together this summer. The girls also have a passion for improving our community and we'll be working on our Bronze Award this year.

Does your troop have a Girl Scout bank account set up and registered with GSNETX?*

Troop Member Recruitment

Each year, Girl Scouts of Northeast Texas has a waiting list of girls looking for a Girl Scout troop to join. We're asking EVERY troop to consider welcoming at least 2 new girls to their troop and the Girl Scout sisterhood this year.

Note: If the number of desired number of girls provided is less than the number of currently active girls, GSNETX will default this to the number of currently active girls in the troop.
Would you like help recruiting more girls into your troop?*
Would you like your troop listed in the virtual troop catalog so potential new members can join directly online?*
Are you open to more girls joining your troop if we find your troop is a good fit?*
This will not add your troop to the troop catalog but we may reach out to directly about new girls joining your troop.
Are you looking to recruit more volunteers to join your troop?*
Which volunteer roles are you looking to fill?*
Does your troop have members that are in any special populations or communities that GSNETX should be aware of?*
Examples could include....
A GSNETX team member may reach out to you for more detailed information.

Meeting Information

Do you have regularly scheduled troop meetings?*
Note: Specific location information is not available to the public at large in the troop catalog. Meeting location needs to be the exact name of the meeting place - no generic information. If the meeting is held at a leaders' home, then include the last name of that leader - e.g., "Private home of the Fogg family". If there are multiple meeting locations, enter the primary meeting location.
Meeting Address*
Meeting Day(s)*
Check all that apply.
Meeting Frequency*
Weeks of Meetings*
Check all that apply.
Meeting Start Time*
:  
Meeting End Time*
:  

School & Affiliation Information

This is a school, church, community center, or school district your troop is primarily affiliated with.
Is your troop affiliated with a faith, church, and/or religion?*
Types of School(s) Girls Attend*
Check all that apply.
Which schools are you willing to accept girls from?

Disbanding Troop

Step 1: Wrap up any pending troop business including have any final meetings or events that have been planned or distributing any badges, patches, or cookie rewards.

Step 2: Organize and properly manage any remaining troop records, including permission slips, health history forms, etc. These may either be destroyed after the troop has completed all activities or returned to families at that time. Distribute or donate remaining troop supplies.

Step 3: Determine next steps for any troop funds. Troops are encouraged to use any remaining funds to benefit their girls as much as possible. Together with your girls, decide how you want to approach this. Some ideas might be hosting a party to celebrate the troop’s accomplishments, paying for summer or day/twilight camp, or paying for next year’s Girl Scout membership registration for any girls or adults who are continuing. The girls may also opt to donate funds to the service unit, Family Partnership, or directly to the Girl Scouts of Northeast Texas. It is important to remember that money and gift cards cannot be given to individual girls or adults, per our GSNETX Volunteer Policies & Procedures. Additionally, any remaining funds should go to the troops of any girls continuing in Girl Scouts or be returned as a cashier’s check to GSNETX, Finance Department, 6001 Summerside Drive, Dallas, TX 75252.

Step 4: Communicate any well wishes or thoughts to your girls and families and close troop social media accounts as necessary.

Step 5: Close your troop bank account and submit this form.

Step 6: After this form has been submitted, your troop will be marked as “Disbanded” in our membership system and members who are staying active will be transferred if they have not been already.

Who have you talked to so far about disbanding the troop?*
Check all that apply.
Have any discussions been had about someone else taking over the troop leadership?*
Are there any girls that would like to still continue in Girl Scouts next year?*
Have you submitted the Annual Troop Financial Report yet?*

Merging Troop

Who have you talked to so far about disbanding the troop?*
Check all that apply.
Have you submitted the Annual Troop Financial Report yet for the troop that is not continuing?*
Have you submitted the Annual Troop Financial Report yet?*
The troop financial report is on the Finance tab in the Volunteer Toolkit.
If any girls are remaining in Girl Scouts, troop funds should follow them to their next troop.
Has the troop bank account been closed yet?*

Graduating Troop

Step 1: Wrap up any pending troop business including have any final meetings or events that have been planned or distributing any badges, patches, or cookie rewards.

Step 2: Organize and properly manage any remaining troop records, including permission slips, health history forms, etc. These may either be destroyed after the troop has completed all activities or returned to families at that time. Distribute or donate remaining troop supplies.

Step 3: Determine next steps for any troop funds. Troops are encouraged to use any remaining funds to benefit their girls as much as possible. Together with your girls, decide how you want to approach this. Some ideas might be hosting a party to celebrate the troop’s accomplishments, paying for summer or day/twilight camp, or paying for next year’s Girl Scout membership registration for any girls or adults who are continuing. The girls may also opt to donate funds to the service unit, Family Partnership, or directly to the Girl Scouts of Northeast Texas. It is important to remember that money and gift cards cannot be given to individual girls or adults, per our GSNETX Volunteer Policies & Procedures. Additionally, any remaining funds should go to the troops of any girls continuing in Girl Scouts or be returned as a cashier’s check to GSNETX, Finance Department, 6001 Summerside Drive, Dallas, TX 75252.

Step 4: Communicate any well wishes or thoughts to your girls and families and close troop social media accounts as necessary.

Step 5: Close your troop bank account and submit this form.

Step 6: After the form has been submitted, your troop will be marked as "Graduated" in our membership system and members who are staying active will be transferred if they have not been already.

Who have you talked to so far about the troop graduating?*
Check all that apply.
Are there any girls that are not graduating who would like to still continue in Girl Scouts next year?*
Have you submitted the Annual Troop Financial Report yet?*
The troop financial report is on the Finance tab in the Volunteer Toolkit.
If any girls are remaining in Girl Scouts, troop funds should follow them to their next troop.
Has the troop bank account been closed yet?*
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