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At GSNETX, we want our Girl Scouts and their families/caregivers to enjoy a smooth and worry-free camp experience!
Below are some Frequently Asked Questions to help you feel prepared and equipped for the camping season.
Reservation Process 
Do I need to list every member attending camp when I make my reservation?
No. Your reservation in ActiveNet secures lodging, activities, and meals (if applicable).
Participant names and required compliance acknowledgements are collected through the Weekend Camping Roster Submission form, which must be submitted no later than 2 weeks prior to your campout. The reservation holder must be physically present at camp for the duration of the campout.
How long do I have to modify my reservation?
You can modify your reservation up to 2 weeks prior to your campout start date. Refund eligibility follows the cancellation policy.
May I bring an infant, toddler, or other non-registered Girl Scout on a weekend camping trip, such as day use, troop, or service unit camping?
Caregivers who need to bring a nursing infant should contact us in advance to discuss arrangements. Caregivers must bring any supplies needed for the infant’s care.
Caregivers attending with an infant may not count toward required adult safety ratios and may not serve as Troop Camp Trained (TR301) or First Aid/CPR/AED (TR 401) adult for the group.
GSNETX may offer council-sponsored family camp events that are open to participants of all ages, including non-registered individuals. These exceptions apply only to official GSNETX events specifically listed as a family-friendly and open to non-Girl Scouts.
How do I make a reservation for TROOP camping?
Filter by “Activity category” and select the camp location. Choose your lodging (and activities/meals if applicable) and complete checkout.
Participant names and required compliance acknowledgements will be submitted later through the Weekend Camping Roster Submission form.
How do I make a reservation for FAMILY camping?
Search “family camp” in the keyword field to view available options. Select your lodging (and activities/meals if applicable) and complete checkout.
Participant names and required compliance acknowledgements will be submitted later through the Weekend Camping Roster Submission form.
Can I reserve a facility I do not see listed?
No. If a facility is not listed, it is not currently available. Please contact the camp directly with additional questions:
Camp Bette Perot | campbetteperot@gsnetx.org
Camp Gambill | campgambill@gsnetx.org
Camp Kadohadacho | campgambill@gsnetx.org
Camp Whispering Cedars, home of the STEM Center of Excellence | campwhisperingcedars@gsnetx.org
Will we receive additional information about our reservation?
Yes. Once your reservation is paid in full and your Weekend Camping Roster Submission form is submitted, the reservation holder will receive a series of emails and text reminders leading up to the campout.
Communications are sent only to the reservation holder listed in ActiveNet. If you are not the reservation holder, please connect with them for the most up-to-date information.
Financial Aid
What is the deadline for financial aid requests?
Financial aid requests must be submitted at least 30 days before your campout reservation. Requests must be completed by the person whose name is listed on the reservation.
We are unable to process financial aid after the date of your campout, and any aid granted will be applied directly to the camp fees. Please note that financial aid is non-transferable.
Cancellations, Transfers, and Refunds
Can I cancel my reservation?
If your campout start date is more than 2 weeks away, then you may cancel your reservation online.
The 25% deposit is non-refundable. After cancelling online, email customercare@gsnetx.org to request a refund for any amount paid beyond the non-refundable deposit. Eligible refunds will be processed within 6 weeks of receiving the request.
If no refund is requested, the refundable balance will remain in your ActiveNet account and may be applied toward another GSNETX campout completed by September 30 of the current year.
No refunds will be issued for cancellations made within 2 weeks of
the campout start date.
Due to staffing and supply
commitments, refunds cannot be processed within 2 weeks of your
campout.
Can I cancel or transfer my entire reservation and receive a full refund if someone in my group is ill or injured and cannot attend?
If your group reserved a cabin, the reservation is for the full unit and partial refunds are not available for individuals who are unable to attend.
However, if activity fees were paid separately for the individual who is ill or injured, you may request a refund for that portion. Please email customercare@gsnetx.org before the start of the campout and include a medical note documenting the illness or injury. Eligible refunds will be processed within 6 weeks of receiving all required documentation.
Can I move/transfer my troop or service unit camp reservation?
Reservations cannot be moved or transferred to another date.
If your campout start date is more than 2 weeks away, you may cancel and make a new reservation. The 25% deposit is non-refundable; however, if you cancel and rebook within the allowed window, the deposit may be applied to the new reservation (if the new camping date occurs before the final camping weekend in May of the current membership year).
Refund eligibility follows the cancellation policy.
Can I receive a refund if my account shows credit due to reservation modifications that I have made?
If your campout start date is more than 2 weeks away, then you may cancel your reservation online and request a refund of eligible funds (excluding the 25% non-refundable deposit).
Refunds will not be issued for cancellations made within 2 weeks of the campout start date.
Refund eligibility follows the cancellation policy.
If I cancel my reservation, can I choose someone else to have their reservation moved to the building(s) I had reserved?
No, reservations are non-transferable.
If you
cancel your reservation, the space will be released back into the
system and made available for others to reserve through the standard process.
Will a refund be given if someone is deemed ineligible to participate in an option, activity, or event because they do not meet participation criteria?
No. Refunds will not be issued for individuals who register for an activity, option, or event they do not meet eligibility requirements for.
Examples include (but are not limited to):
– Registering for an activity limited to a specific program grade or
age level
– Signing up for an event without being a registered
Girl Scout
Please review eligibility criteria carefully before registering.
Campout Experience
Are girls permitted to attend weekend camp without supervision?
No. Girls are not permitted to attend weekend camping without appropriate adult supervision. Please see Safety Activity Check Points for ratio requirements.
How should medications be stored while at camp?
All medications – including prescription, over-the-counter, and herbal – must be stored in a locked container, except when in the controlled possession of the adult responsible for administering them, in accordance with ACA standards.
Medications must:
o Be in original containers
o Be prescribed for the individual receiving them
o Not be expired
Written parent/guardian permission is required for a volunteer to administer medication to any participant under the age of 18.
Each Girl Scout must have an annual health history form on file with the troop leader. If medication is brought to camp, it must be in its original labeled container and administered by one designated adult.
What are the requirements for adult attendees for troop camping?
The reservation holder must:
· Be a currently registered Girl Scout member
· Have a current GSNETX background check (BGC)
· Have completed Protecting Our Girls (TR402)
· Be physically present at camp for the duration of the campout
All additional adults attending must:
· Be currently registered Girl Scout members
· Have a current GSNETX background check (BGC)
· Have completed Protecting Our Girls (TR402)
In addition, the group must include:
· At least one adult with current Troop Camp Training (TR301)
· At least one adult with current First Aid/CPR/AED certification (TR401) from a GSNETX-recognized provider
GSNETX verifies the reservation holder. All other compliance requirements are certified through submission of the Weekend Camping Roster Submission form.
The roster form is due no later than 2 weeks prior to your campout. Failure to meet this deadline may result in cancellation of your reservation. Refund eligibility will follow the cancellation policy.
Do we have to be troop camp trained in order to attend a Family Camp weekend?
No. Troop Camp Training (TR301) is not required for family camp weekends.
However, if you plan to have a campfire and are not troop camp trained, you will need to learn proper fire safety and camp procedures from a member of the camp staff before you start your first fire. You can coordinate with camp staff to schedule a time and location for this brief fire safety orientation.
Do you accept other Girl Scouts Council troop camp training certification?
Yes. You will need to provide a copy when you submit the Weekend Camping Roster form.
Is day use available for troops?
Yes. Day use is available at all our camps at no charge for troops. You will still need to register for day use in ActiveNet.
Will our group have exclusive access to the camp property?
Multiple programs may occur at camp during the same weekend. While your group may reserve all sleeping and designated day-use spaces, other groups may be on-site participating in separate activities.
Can troop members arrive or leave at different times?
Yes. Check-in and check-out are self-serve to give you flexibility:
· Check-in: Friday, 4:00 PM – 9:00 PM
· Check-out: Sunday, by 12:00 noon
Troop members may arrive or depart within these windows. Coordinate directly with your reservation holder for any special arrangements.
What is primitive camping at Camp Whispering Cedars?
Primitive camping is located near the Butterfly Pavilion, behind the MakeHer Space and Exploration Center. Campers must bring their own gear.
This site is not accessible by vehicle. Parking is available in the main lot, and gear must be carried to the site. The nearest restroom is located in the Exploration Center. Additionally, the campsite is located at the bottom of a hill, so you will need to walk up and down the hill to access the site.
Will we have cell phone service or internet at camp?
Cell phone service varies depending on location and weather conditions.
Internet is not provided for weekend campers. Limited internet access is available at Camp Whispering Cedars, however, we encourage all groups to unplug and enjoy the outdoor experience.
Will we see wildlife while at camp?
Wildlife encounters are common and may include insects, birds, deer, raccoons, armadillos, and snakes.
Do not approach wildlife. Remain calm and slowly back away if needed. Camp is a shared natural habitat.
Activities
Can I add additional people to activities once at camp?
If space is available, additional participants may be added and your group will be charged accordingly.
Activity fees are non-refundable and non-transferable. If the reservation holder is not present, changes cannot be made.
Can I volunteer to facilitate activities for my group (archery, swimming, ropes, etc.)?
GSNETX employs certified activity instructors for most activities at camp to ensure safety and quality.
Your group may rent the archery range on Sunday (9:00 AM – 3:00 PM) and facilitate sessions if a certified adult instructor is present.
If you are interested in becoming a certified instructor, please contact humanresources@gsnetx.org.
Can siblings, tagalongs and other family members participate in outdoor activities?
No. Siblings, tagalongs, non-registered family members may not participate in scheduled outdoor activities.
Some family events may allow participation; please refer to the event description for details.
Adult participants must register in adult participant spaces, not under a girl’s program grade level (PGL). Adult spaces are limited to prioritize girl experiences.
Do we get to choose our activity times?
Yes. Activity sessions are selected during registration in ActiveNet based on available time slots.
Some activities may be scheduled on Sunday. If adjustments are needed, camp staff will contact you.
If a participant is wearing a cast or medical boot, can they participate?
Participants must provide a doctor’s release outlining permitted activities and limitations.
Camp staff reserve the right to restrict participation for safety reasons.
If we miss our scheduled activity, can we attend a different time?
No. Groups must attend activities at their assigned times.
Missed activity times are non-refundable and non-transferable. Late arrivals may receive a modified experience depending on time remaining, but no refund will be issued.
What happens if bad weather cancels or reschedules an activity?
Camp staff will attempt to reschedule your activity during your stay.
If rescheduled, your group must attend at the new assigned time. No refunds are given for missed rescheduled sessions.
If an activity cannot be rescheduled due to weather, the activity fee will be refunded to the card on file.
When is swimming offered?
Swimming is typically offered in September and May, pending weather conditions and staff availability.
When should I reserve activities?
Reserve activities as early as possible. Spaces are limited and availability updates in real time. Be sure to continuously check for opening as someone may have cancelled.
Adult participants must register as adults (not under a girl’s PGL). Adult spaces are limited to prioritize girl experiences.
Housing
Can adult males and females share a cabin, lodge, or tent at Camp Bette Perot, Camp Gambill, or Camp Whispering Cedars, home of the STEM Center of Excellence?
No. Camps maintain separate housing and restroom facilities for males and females. Adult males must stay in designated male housing areas unless attending an official GSNETX family camp event or a troop/service unit-sponsored family camp event pre-approved by GSNETX. In these cases, families will reserve entire cabins or tents, and males stay only with their immediate family members within that reserved unit.
Is male housing available at camp?
Yes. There are dedicated male housing and latrine spaces at each camp location. If male housing is not listed for a particular weekend, then all male housing spaces have already been reserved. Please note: male housing space is limited. If no male housing is available, please contact us to discuss tent lodging options.
If adult spaces are not available in a unit, can we select one unit for girls to stay in and a different unit for adults?
No. The correct ratio of adults to girls for your troop or service unit must be maintained at all times, and all members must stay within the same reserved unit(s). Girls and their supervising adults cannot be split into separate units unless multiple units are reserved together by the group. If you need assistance reserving cabins or tents to accommodate your group’s ratio, please contact the specific camp directly:
· Camp Bette Perot | campbetteperot@gsnetx.org
· Camp Gambill | campgambill@gsnetx.org
· Camp Kadohadacho | campgambill@gsnetx.org
· Camp Whispering Cedars, home of the STEM Center of Excellence | campwhisperingcedars@gsnetx.org
May we put adults in the same cabin/tent as girls?
Yes. If your troop or service unit reserves the entire housing unit (cabin, tent, or lodge), female adults and girls may share the space following all GSNETX policies and procedures. This includes having at least two unrelated female adults present in the cabin. However, if you are sharing housing with another group, adults may not be placed in the cabin or tent with girls from another group.
What is a unit?
A unit is typically comprised of a group of cabins or platform tents, a latrine (building that houses showers, sinks, and toilets), and a unit shelter building that has a kitchen and activity space. Fire circles for outdoor cooking are also located in each unit. The Laird West unit at Camp Bette Perot is a lodge building that has the sleeping space, latrine, and kitchen in one building.
Will I share housing space with other people?
Your group must reserve and pay for the entire cabin, lodge, or platform tent to have exclusive use of that lodging. You will only share housing space with other groups if you choose to connect and coordinate with them through the GSNETX Rallyhood Cabin Connection. This platform is designed to help volunteers partner up and share lodging costs.
You can access the Cabin Connection here: https://rallyhood.com/417160.
Meals
Are meals included in the price?
All campers are responsible for bringing and preparing their own meals, unless camp meals are purchased ahead of time in ActiveNet at the time of making your reservation. Meals cannot be purchased onsite.
Each unit at camp includes a shelter with an oven, stove, and refrigerator.
Are dietary needs accommodated when I purchase meal service?
We are able to accommodate most dietary needs, such as vegetarian or dairy-free options. However, please note that our kitchens are not allergen-free, and all food is prepared in shared spaces. While we do not serve nut products, we cannot guarantee the absence of cross-contamination.
Dietary needs must be submitted through the Weekend Camping Roster Submission form no later than 2 weeks prior to your campout (if applicable).
Payment
How much is the deposit and when is payment due?
A deposit of 25% is due at the time the reservation is made and is non-refundable.
The remaining balance is due 4 weeks prior to your campout.
Due to the costs and commitments already made, we are unable to process refunds for cancellations within 2 weeks of your campout. This allows us to plan staffing, supplies, and accommodations to ensure a quality experience for all groups. We appreciate your understanding and encourage early planning whenever possible.
May I pay using a check?
No. All payments in ActiveNet must be made using a credit or debit card.
General Questions
Is ActiveNet account different from a MyGS account?
ActiveNet is the reservation system used for events and camp bookings. GSNETX members can access ActiveNet using the same email address to access MyGS. If you are logging in for the first time, select ‘Forgot your password?’ to set your password.
How do I create an ActiveNet account?
If you are a GSNETX member, then you already have a login. Please use your MyGS email address and click ‘Forgot your password?’ to login for the first time. Click HERE to get started.
Who do I contact for help logging in?
If you have previously created an account and are having difficulty logging in, please click on the link that says, ‘Forgot your password?’. You can retrieve your username or reset your password. ActiveNet will send your login details via email.
Can we bring an animal to camp with us?
No. Visitors may not bring animals to camp, except for trained service animals that support a person with a disability.
This is in compliance with ADA requirements for service animals - https://www.ada.gov/service_animals_2010.htm.
Do we need to bring sunscreen and bug spray?
Yes. Please be sure to bring sunscreen and bug spray with you and reapply frequently while at camp.
Camp Whispering Cedars Workshops/Family Events
What do I bring with me to Camp Whispering Cedars workshops and family events?
You’ll receive several messages leading up to your event, including important reminders and event details. A list of suggested items will be included in those. Additional reminders will follow by email and text with arrival info, gate code and any safety updates. Confirmation emails will come from campwhisperingcedars@gsnetx.org.
We recommend wearing closed-toed shoes, bringing a reusable water bottle, and packing a nut-free snack if your Girl Scout is participating in a longer program.
Will I receive a badge or a fun patch at programs that take place at Camp Whispering Cedars?
For workshops, Girl Scouts may receive a badge or fun patch if they complete the full experience. What is awarded depends on the specific program.
Please note:
· Badges/fun patches will not be given if the Girl Scout does not complete the full program (e.g., leaves early, doesn’t participate).
· Awarding patches is at the discretion of the program staff.
· Not all family events include fun patches.
Will there be a meal break during 4-hour programs at Camp Whispering Cedars?
Yes. All 4-hour programs include a 15-minute break. Please pack a snack for your Girl Scout to enjoy during this time.
Do I need to be part of a troop to participate in outdoor activities, camping, workshops or family events at Camp Whispering Cedars?
No. You may participate as a Juliette (independent Girl Scout), with other members of your troop, or even as the only Girl Scout from your troop attending the event.
Camp Kadohadacho
What is the Camp Kadohadacho experience?
The Camp Kadohadacho experience is ideal for primitive camping, where you and your troop can enjoy stargazing and discover the local flora and fauna while hiking the camp’s trails. If you’re looking for additional activity ideas for your time at Camp Kadohadacho, feel free to email campgambill@gsnetx.org for suggestions.
Are there any limitations on what we are allowed to do while at Camp Kadohadacho?
Camp Kadohadacho does not have scheduled staff-led programming. Groups may conduct activities in accordance with Safety Activity Checkpoints. A properly certified adult is required for waterfront and other specialized activities.
Is the gear provided for us if we want to camp at Camp Kadohadacho?
No. You are responsible for providing all of your camping equipment if you reserve a space at Camp Kadohadacho.
Need assistance? Contact our customer care department at (972) 349-2403 or email customercare@gsnetx.org. The team is available Monday - Thursday from 8:30 a.m. - 5 p.m. and 9 a.m. - 3 p.m. on Friday.
